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With Compliance Training Manager you can easily track all training needs and training tracking requirements and maintain any training documentation to remain compliant. See for yourself why clients call this product the best training tracking management software available in the market.
It is a flexible yet very powerful application that enables you to document and easily track the training requirements, training schedules and training attendance (history) for each employee in your company.
Our clients require and we provide training tracking systems that track compliance training requirements and provide the ability to track training whether delivered via classroom, online, or computer-based along with course evaluations in any one of these environments:
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a standalone workstation,
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a client-server network,
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an internet browser application accessible anywhere at any time.
Add-on Modules:
- Audit Trail with electronic signature
- Multiple Data Locations: Separate Data between Locations, Branches & Departments
- Master Update: create company wide database
- Data Synchronizer: Keep data current between other information systems and Compliance Training Manager
- Validation test Plan: QA test protocol
We know that timing is everything so we tailor our systems to work with any budget. As an example, many clients use our affordable training tracking systems initially and then evolve to a web browser based system with either 1.) our Compliance training management system or 2.) our Learning Content Management System.
The terms "training tracking", "training administration", or "training management" refer to our client -server version that operates on a single workstation or local area network (LAN / WAN) with one or up to ten (10) administrators. More adminstrators or managers can be added if necessary.
Click here
to evolve into our web browser-based Compliance Training Manager.
Once an effective system is in place for tracking
the learners, our clients look to our Courseware Development Products
and Services to create courses that creates a cost efficient learning
environment.
Lastly but as important is our training delivery
services. Click for information about our
training delivery services.
Training Tracking System Benefits:
Compliance Training Manager is one of the world's leading software applications for managing and tracking training. It's features and functionality are based on more than ten (10) years of practical experience with software and training tracking related issues with recommendations made by customers world-wide.
Compliance Training Manager is a "must application" for any corporation seeking regulatory compliance, particulary FDA 21CFR Part 11 and/or ISO/QS certification. People, means and methods are the resources of the development or change process. In the change process the triangle quality, time and cost is the key. People help the process. They make sure that the process runs smoothly.
"The secret of good Quality Management is good documentation management (and training). Not only ISO9001 is full of this widson (Bob LeGrand)." Everyone involved in the project hsould have access to all the available information about the project, its people and the training and knowledge that they possess and can contribute.
Because this information should be centralized, Pro-ductivity Systems offers both network and web-based software systems to schedule, track and report about revised documents, persons trained, knowledgeable and compliant. Our systems facilitate effectiveness in quality projects that bring about desired change.
Track training of FDA 21 CFR Part 11 (electronic signature), ISO 9000 (and later), ISO 14000, QS 9000, QS, QA, GMP, OSHA, 508 Compliance, HIPAA, Sarbanes-Oxley, SEC 17a–4, Gramm–Leach–Bliley, Basel II.
Types of businesses the system serves: Pharmaceutical, Medical
Device & Biotech,
Manufacturing, Chemical, Electronics, Energy, Engineering, Environmental,
Government Agencies, Healthcare, Education, Non Profit Organizations,
Banking, Credit Unions, Financial & Insurance.
Departments it serves: Human Resources, Training, Information
Technology and Marketing
Training Tracking System Configurations
Compliance Training Manager provides a system to track compliance training requirements and enables the ability to track classroom, online training, computer-based training and course evaluations in either a workstation or a client server environment. This system is for workstation, network, and enterprise wide use. Users can evolve into the web-based application easily and affordably.
We support:- A single workstation (using MS Access)
- A designated number of LAN workstations
- An unlimited number of LAN workstations
- Enterprise systems with multiple facilities. Integration of remote sites is supported.
Costs
Click here to request a link to the Trial site. We are available to answer any questions in your evaluation.
Contact us now 866-776-8876 to schedule a walk through demonstration.
The optional integrated Audit Trail and structural design makes it fully 21 CFR Part 11 compliant. This very essential Compliance Training Manager add-on is integrated into the application and conforms to: "Final Rule for 21 Code of Federal Regulations, Part 11. " The Audit Trail can be configured from within Compliance Training Manager. Click here to: View Configuration Window
| 1. Log Date | Date when record was accessed; read from the computer's system date. The date format is based on the regional settings as defined in Window's Control Panel. | |
| 2. Log Time | Time when record was accessed; read from the computer's system time. Time format: 24-hour. | |
| 3. Action | Reason why record was accessed: Created, Edited, Deleted, Imported, Transfer, Terminated or Replaced. The action entered refers to the action taken within Compliance Training Manager that caused a record data change. | |
| 4. Signature | Signature of user who initiated the action. The signature for each user must be defined/entered in the Audit Trail Settings accessible through the System drop-down menu. Each signature must be unique and identifiable through a unique ID/Password combination. |
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Compliance Training Manager Features
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| General | Creates documentation needed for
regulatory compliance Application is Year 2000 compliant Dates to be entered/edited are inserted by a pop-up calendar Dates display a 4-digit year if system is set: YYYY Dates validated upon selection Can be run with 640X480 resolution or higher; resolution independent Can be run with 256 colors or more; color independent Screens support point-and-click Existing data always displayed in spreadsheet-style layout Spreadsheets support sort functionality Locate data just by typing; incremental search supported General toolbars display program options Help instructions available through mouse, F1 or help button Customize display screens as needed |
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| System | Name of company used as report header Security system permits or denies access to Compliance Training Manager Assigns authorization levels based on User ID and Password Access authorization levels: Full, Erase, Enter, Edit, View and Print Compliance Training Manager users can have one, two levels, etc. or any combination Current access level(s) can be changed while Compliance Training Manager is running Company specific Audit Trail settings if feature is enabled Define whether or not to check revised procedures for effective dates |
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| Company Data | Departments, Job Codes, Instructors,
Employees, Procedures and Revisions All entry/edit/view functions in one single screen with Notebook Tabs Displayed data can be sorted on any data field Sorted data can be toggled between ascending and descending order Related data inserted automatically based on selected key value Look-up values are available including record specific information Look-up data can be sorted on any field shown |
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| Job Code | Job Code field can hold up to 10
characters |
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| Employees | Employee ID can hold up to 11 digits Support of multiple Job Codes for same employee |
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| Procedures | Procedure Code allows up to 22 digits Procedure description of up to 60 characters |
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| Revisions | Date Effective can be part of the
revised procedure code Effective dates scanned automatically to update requirements |
||
| Scheduler | Select employees automatically,
conditionally or manually Instruct Compliance Training Manager to recommend employees for session to be scheduled Recommendation criteria 1: Required but not attend yet Recommendation criteria 2: Due for re-training Extend recommendation search to a specific date Same training can be scheduled several times for the same date Each training sessions can have its own Reference ID Warns if scheduled number of employees exceeds maximum class size Counts and displays number of selected employees Highlights with a cyan background employees scheduled for same training Highlights with a white background employees due for re-training Highlights with a green background employees if training is required Displays date and instructor for employees already scheduled |
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| Suggestions | Add suggested training sessions
for employees Personalize training requirements Add requirements for just one employee in addition to the "job code" group Tell Compliance Training Manager to disregard a requirement resulting from a syllabus |
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| Syllabus | Select employees automatically, conditionally
or manually Tell Compliance Training Manager to automatically select employees based on their Job Code Tell Compliance Training Manager to automatically select employees based on their Department Select job codes automatically, conditionally or manually Compliance Training Manager writes and updates all training requirements for each employee Syllabus that involves all company employees is created within seconds |
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| Show Requirements | Merges data columns for easy viewing View and/or export the current requirements Show requirements not completed yet Show only completed requirements |
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| Attendance | Each entry session can have its
own Session ID Records entered are internally grouped as one session Edits automatically all records that belong to the same session Allows: One-to-One, One-to-Many, Many-to-One and Many-to-Many No predefined settings - just click whatever you want to add Let Compliance Training Manager write attendance records based on existing training schedule Permit same seminar on the same day with the same instructor Past training history can be entered without any date restrictions Select employees automatically, conditionally or manually Select procedures automatically, conditionally or manually Writes retrained dates automatically Permits to mark voluntary training attendance to prevent Due Dates |
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| Reports | Data can be limited based on values
in any data field in the table Allows data filters with AND or OR conditions No predefined fields for limitation Data can be sorted using up to 5 database table fields Each field can be set to: Ascending or Descending independently Limitation and sort results are shown instantly Requirements reports for departments and for job codes Requirements reports based on job codes even if job code is vacant Training cost report to budget "training schedules" Training cost report to review time and money invested Data query created for report can be exported Report title can be assigned by user Define group sorting Set page breaks if data is grouped Report data preview window Preview with table of contents (tree view) enabling Locate and Find Reports can be saved as RTF file to be used in word processing programs Reports can be saved as PDF file for Acrobat Reader Reports can be saved as delimited file for spreadsheet programs Reports can be saved as authentic MS Excel spreadsheet (.xls) Report data can be exported as HTML Web page |
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| Maintenance Import Data | Import of existing company data Test and evaluate data to be imported |
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| Export Data | Exports data based on limitations,
selected sort order and data columns Permits to arrange field sequence for export Permits to mark data columns to be included |
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| Delete Records | Deletes records based on user specifications/limitations | ||
| Search & Replace | Search & Replace key field values
for the following key fields: Department Code, Job Code, Employee ID, Procedure Code and Syllabus ID Allows you to select between: Merge Data and Do Not Merge |
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| Employee Terminated |
Archives and deletes employee and
related training data |
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| Employee Transfer | Updates all employee related records
and training requirements |
||
| Recalculate Training Dates | Recalculates re-training due dates
based on current procedure Removes Due Dates if attendance was voluntary but entered as mandatory Rewrites all re-rained dates |
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| Check Effective dates | Checks revised procedures for effective
dates and updates requirements |
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| Pack Database File | Checks revised procedures for effective
date Packs and compresses data tables to minimize file size |
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| Audit Trail | Refresh or rebuilt and archive/back-up
Audit Trail database Review data contained in Audit Trail Export audit trail data based on user specifications |
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Training tracking system Requirements
Operating System: Windows 95/98/NT/2000/2003
Processor: 486 or better (Pentium or later compatible recommended)
RAM: 16MB (32MB strongly suggested)
Video: 640x480, 800x600, 1024x768 with 256 colors or higher
Disk space: 20MB free space to install program (add for data storage space)
