Functions include Security, Audit Trail with e-signature, Maintenance, Reporting, Training data, class schedules, class attendance, and
Job, Role, Responsibility, and Career Track requirements.

The system administrator may define an unlimited number of user profiles. Each profile can then be assigned an access authorization to each application user (learner, manager or system administrator).

In addition to system administrator profile (no restrictions) and rules about Audit Trail access, each profile contains settings for: Add, Edit, Delete, View and Print privileges. These settings are global and affect the entire application and entire database. If desired, these settings can be customized for access to specific types of data.

Result: A data entry person can be authorized to add new training history records and new training requirements but at the same time the application can deny adding of new departments, positions and employees.

Furthermore, data access can be limited to records belonging to a certain department. The data entry person for QA will see only QA related data.
Currently there are 3 levels: Branch, location and department. Employees are linked for hierarchical purposes by reports to and oversees fields.

A "view only" profile can be linked to say 100 application users and, when changed, will affect the authorization of all of them and there is no need to modify 100 records.

The application administrator can define the following default settings:

• Define course category and group list and list of employee qualification levels.
• List of scheduled sessions can be restricted to courses that are required or coded for display.
  
• Allow self-enrollment into classes that are not required: Yes – No
  
• Allow employees to enroll into scheduled classes with manager override: Yes - No
  
• Allow employees to cancel enrollments: Yes – No
  
• Prevent enrollment into all classes if there are only X days left until start.
  
• Prevent cancellation of enrollment if there are only X days left until start.
  
• Send e-mail verification to employee and supervisor: Yes – No
  
• Send e-mail notification to: .............Person(s) in charge for scheduling
  
• Send e-mail notification to scheduled instructor/ trainer: Yes – No
  
• Create text to be shown in e-mail verification if different from default.